Home › Agile Project Management › Appendix A: Document templates
11 April, 2008 - 14:50 — GeoffGlasson

This template is used to document meeting agendas. The template is comprised of the following key areas:

  • Title block;
  • Attendees list;
  • Agenda items;
  • Actions section;
  • Decisions section;

The title block section lists the specifics of the meeting. It includes:

  • The purpose of the meeting;
  • The meeting number (for recurring meetings);
  • The meeting date and time;
  • The meeting location;
  • The chairperson;

Screenshot of Title Block section

The agenda section lists the items to be discussed at the meeting and sets their expected duration. The description of the agenda items should be kept short and to the point.

Screenshot of Agenda section

The actions section is used to record open and closed actions. Each action has:

  • an identifier;
  • a description;
  • an owner;
  • a due date;
Screenshot of template's Actions section

The decisions section is used for recording decisions made during the meeting. Each decision has:

  • an identifier;
  • a description;
  • an owner;
  • an expiry date;

Screenshot of Decisions section

Using the template

  1. Download the template;
  2. Define the subject in File-Properties;
  3. Define the attendees list;
  4. Add the agenda items;
  5. Remove the sample open actions, closed actions, and decisions;

 Project Management Group restricted content

 The content you are interested in is restricted to members of the Project Management group.
‹ External services requirements brief templateupProject Closure Checklist ›